Coaching Certification Process
In order to be a head coach, assistant coach, or volunteer coach in New York State, there are several requirements that must be fulfilled. Individuals are responsible for completing these requirements, completing the courses and certifications, paying the fees, and reporting their progress.
There are five steps required before you can receive your initial coaching certification:
I. You must complete the following workshops:
- Violence (SAVE) Workshop
- Identification and Reporting of Child Abuse and Neglect Workshop
- To register and take these online courses:
New York State law requires prospective employees of school districts to undergo a fingerprint supported criminal history background check conducted by the New York State Education Department’s Office of School Personnel Review and Accountability (OSPRA). This process must be completed before a prospective employee can begin work with the district.
The New York State Education Department (“qh88”) uses the Statewide Vendor Managed System with MorphoTrust to process fingerprint supported background checks. The following are some of the most Frequently Asked Questions:
How do I schedule a fingerprinting appointment?
Contact MorphoTrust by going to their website at and clicking on New York State on the map, or calling (877) 472-6915.
MorphoTrust requires me to provide an “Service Code.” What is the Service Code for qh88?
The qh88 Service Code for employment is 14ZGR7.
Where are the MorphoTrust locations in the area?
Local locations include:
|
LOCATION |
DAYS/TIMES |
| Batavia – (301 North St.) | Tues, Wed 9am-12pm and 12:30-3:30pm |
|
Buffalo – (625 Delaware Ave) |
Mon, Tues, Thurs, Fri 9 am-5pm Wed, 9am-7pm; Sat, 9am-1pm |
| Cheektowaga - (1660 Kensington Ave, Ste. 4) **No children allowed at this location |
Mon, Thurs, Fri, 9:00am-3:00pm; Tues, Wed 9am-5pm Fri. 10 am-6pm; Sat 10am-4pm |
| West Seneca (1500 Union Rd.) | Mon, Wed, Thurs, Fri 9:00 am-1pm and 1:30pm-5pm Tues 11 am-3 pm and 3:30 pm-7pm |
Additional locations can be found at . Select “NY” and click on “Locations” to view the listing.
What kind of ID information do I need to provide for fingerprinting?You must have two forms of identification. At least one form must contain a photo.
Acceptable Photo Identification Documents
- U.S. Passport (unexpired or expired)
- Permanent Resident Card
- Alien Registration Receipt Care
- Unexpired Foreign Passport
- Driver’s License or Photo ID Card (issued by U.S. State or Territory)
- U.S. Student ID Card with photo (high school or college)
- Unexpired Employment Authorization with photo (Form I-766, I-688, I-688A or B)
- Photo ID Card issued by Federal, State or Local Government
- Voter Registration Card
- U.S. Military Card or Draft Record
- Military Dependent’s ID Card
- Coast Guard Merchant Mariner Card
- Native American Tribal Document
- Canadian Driver’s License
- U.S. Social Security Care
- Original or Certified Copy of a Birth Certificate issued by authorized U.S. agency with official seal
- Certification of Birth Abroad (Issued by U.S. Department of State)
- U.S. Citizen ID Card (Form I-97)
- School Record or Report Card (only accepted for applicants under the age of 18)
- Clinic, doctor or hospital record (only accepted for applicants under the age of 18)
The total fee is $99:
DCJS Fee $75.00
FBI Fee 13.25
MorphoTrust fee 12.00
Total $100.25
What method of payment can I use for my fingerprint application fee?
The fingerprint fee can be paid at the time of fingerprinting session with a credit card or a check (personal, business check, certified check, bank check or money order made payable to "IDEMA").
What do I do once I have been printed?
To complete the process, bring proof of fingerprinting and your payment receipt to the WCSD Human Resources Office at 105 Casey Rd., E. Amherst, NY 14051. Any necessary forms (affidavit, reimbursement claim) will be completed at that time. Should you have any questions, please call (716) 626-8054.
The qh88 also has posted frequently asked questions regarding the fingerprint process on their website at:
III. You must create an account in the New York State TEACH system.
- to access your information. In this TEACH system you will record your certification progress as you complete each requirement.
- First Aid
- CPR/AED
You may take these classes in your community. Keep copies of proof of your certification. You can find these trainings at Erie 1 BOCES through the link below.
V. You must be certified in DASA (Dignity For All Students Act)
Our recommendation on where to receive this certification is: Erie 1 BOCES, 355 Harlem Road, West Seneca, NY 14224, Building B; Pre-Registration is required.
Please go to
Click on “Trainings & Workshops”, then “Registration/Calendar.” Look for "Dignity for all students certification training" on the calendar, click the event, and then click the register button top left.
Any questions, call Dawn Novak at 716-821-7531.
Description: This session is designed to increase the participants knowledge of the, skills, abilities and responsibilities as related to the Dignity for All Students Act (DASA). Successful completion of this course will meet the certification requirements in §14(5) of Chapter 102 of the Laws of 2012. The training will address the social patterns of harassment, bullying and discrimination, marginalization and micro aggressions, including but not limited to those acts based on a person’s actual or perceived race, color, weight, national origin, ethnic group, religion, religious practice, disability, sexual orientation, gender or sex as defined in § 11-Definitions. The training will address issues from a proactive – rather than a reactive- position and present the “goal” as creating an affirming educational environment for all students through addressing school culture and climate. Also covered will be the identification and mitigation of harassment, bullying and discrimination; and strategies for effectively addressing problems of exclusion, bias and aggression in an educational setting.
STOP!
When you have completed all 5 of these requirements, call the qh88 District Athletic Director Chris Mucica at 716-626-8031*After receiving your initial coaching certification approval you will need to also complete three more courses within five years. These courses can be taken through Erie1 BOCES. Information about these courses can be found